Welcome to the team!
Your success starts here. This Exhibitor Info Hub provides all the necessary documentation, resources, and action items to ensure a seamless move-in and successful event. If you need anything else or can’t find a specific resource, please reach out to our show management office at events@nwhuntexpo.com for immediate assistance.
Exhibitor info
- Show Information
- Show Contacts
- Show Communications
- Event Appointed Contractor (EAC)
- Freight
- Unclaimed Freight Policy
- Electrical Service
- Forklift or Indoor Pallet Jack Services
- Carpet & Drape
- Booth Furnishings & Rentals
- Move-In & Move-Out Schedule
- Insurance
- Exhibitor Badges
- Payment Schedule
- Tech Supply
- Fire Safety Requirement – Covered Booths
- Product Authenticity
- Exhibitor Parking
- Secure Trailer Parking
- Exhibitor Hours & Daily Entrance
- Exhibitor Lounge
- No Solicitation
- Signage
- Booth Excellence & Engagement
- Show Specials & Giveaways
- RV Spaces
- Maps
- Logo Upload
- Terms & Conditions
Show Information
Dates & Hours
Thursday March 4th, 2027, 10:00 AM – 6:00 PM
Friday March 5th, 2027, 10:00 AM – 6:00 PM
Saturday March 5th, 2027, 10:00 AM – 6:00 PM
Location
Westside Commons
Wingspan Event & Conference Center
801 NE 34TH Ave
Hillsboro, OR 97124
Show Contacts
Show Manager: Jason@nwhuntexpo.com
General Inquiries & Communications: Info@nwhuntexpo.com
Exhibitor Communications: Events@nwhuntexpo.com
Billing: Accounting@nwhuntexpo.com
Show Communications
Event Appointed Contractor (EAC)
- Freight & Drayage: Shipping, receiving, and material handling.
- Booth Services: Installation, dismantling, and vacuuming.
- Equipment Rentals: Furniture, pallet jacks, and forklift services.
- Utilities & Branding: Electrical drops and custom signage.
Trade Show Supply House, Inc.
Contractor Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net
Save 20% with Pre-Orders!
Freight
Advanced Shipments
Advanced freight MUST be arranged with our EAC and sent to Trade Show Supply House, Inc., must arrive by 4:00 PM on Friday February 26, 2027.
Advance Shipment Instructions: (Match address instructions exactly as shown)
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
17402 NW Delfel Road
Ridgefield, WA 98642
Direct Shipments
Direct freight shipped directly to the show location will only be accepted between 8:00 AM – 5:00 PM, Tuesday March 3rd, 2026 through Wednesday March 4th, 2026.
Direct Shipment Instructions: (Match address instructions exactly as shown)
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
Wingspan Event and Conference Center
801 NW 34th Ave
Hillsboro, OR 97124
Please contact our EAC directly to coordinate your freight needs.
Unclaimed Freight Policy
All exhibit materials must be removed from the show floor by 2:00 PM Sunday March 7, 2027. Any items remaining after this deadline will be considered "forced freight" and removed at the exhibitor’s expense.
- Direct Freight (UPS/FedEx): If you are shipping directly, please be aware that UPS and FedEx do not pick up on Sundays. You must arrange for pickup with our EAC or transport your items off-site.
- Advance Freight: If you utilized the advance warehouse, please ensure you have coordinated your return shipping and paperwork directly with our EAC prior to the close of the show.
Electrical Service
10×10 and 10×20 booths will include one 110V 5AMP electrical drop, placed on the back wall of the booth.
20×20 and larger booths will include one 110V 20AMP electrical drop.
For any electrical drops beyond your included allotment, or for specific drop locations, please place an order for the additional service with our EAC.
110V 5AMP – $100 each
110V 20AMP – $250 each
If you need additional power beyond 110V 20AMP, please let us know.
For specific electrical drop locations, we must receive a booth map no later than 1 month prior to the show.
You are required to provide all cords you will need from the drop, and they must be in good working condition. The hard-wiring of cords is not allowed. Any electrical equipment must meet all current electrical code requirements.
Please contact our EAC directly to coordinate your electrical needs.
NW Hunt Expo reserves the right to refuse to hook up any exhibitor.
Forklift or Indoor Pallet Jack Services
If you need a Forklift to off-load/re-load items for your booth, or a Pallet Jack they will be available on a limited basis.
Forklift and Operator - $100/30 minutes use
- Off-load into the booth, and re-loading during move-out are 2 separate charges
- All scheduling arrangements and billing will be handled directly with our EAC.
Pallet Jack - $30
- Request on-site during the designated move-in and move-out periods.
- All Pallet Jack requests are fulfilled strictly on a first-come, first-served basis and are subject to availability.
Carpet & Drape
NW Hunt Expo provides black carpet and black drapes for every booth at no additional charge.
- Padding: If you require carpet padding, please order it directly through the EAC.
- Custom Flooring: You may use your own carpet or request "no carpet," provided the flooring remains black. Please notify NW Hunt Expo of this change by February 1, 2027.
- Cleanliness: To keep your display looking its best, please include a vacuum in your booth supply list or order professional vacuuming services through the EAC.
Booth Furnishings & Rentals
You are welcome to provide your own booth supplies; however, any rental items (tables, chairs, décor, etc.) must be ordered directly through our EAC (Exhibitor Appointed Contractor). NW Hunt Expo does not provide booth furnishings.
All tables must be professionally covered with a tablecloth, and no outside contractors or ceiling-hung signage are permitted.
Move-In & Move-Out Schedule
Move-In
- Early Setup: Tuesday March 2nd, 2027 from 12:00 PM to 8:00 PM *for large scale, professionally built booths, that require extra setup time. MUST be requested and approved in advance.
- Regular Setup: Wednesday March 3rd, 2027 from 8:00 AM to 8:00 PM
- No overnight set-up allowed
Move-Out
- Saturday March 6th, 2027 from 6:00 PM to 10:00 PM
- Sunday March 7th, 2027 from 8:00 AM to 2:00 PM
- No overnight breakdown allowed
Insurance
All exhibitors shall supply a Certificate of General Liability Insurance with at least $1,000,000 limit per occurrence and $2,000,000 in aggregate and include the Additionally Insured Endorsement with your Certificate of Insurance (COI).
In the Description of Operations box:
Certificate holders, Washington County, NW Hunt Expo, their agents, officers, elected officials, employees, and volunteers as additional insured in respect to the NW Hunt Expo.
In the Certificate Holder Box:
NW Hunt Expo 30805 NW Highland Ct., North Plains, OR 97133.
All Certificates of Insurance must be accompanied by the Additionally Insured Endorsement page/s.
Failure to supply insurance to NW Hunt Expo by January 1, 2027, may result in termination of your contract without refund.
Have your own policy?
Need coverage?
Exhibitor Badges
Exhibitor badges are assigned to the company rather than a specific individual. Badges may be shared between colleagues; however, a single badge cannot be used by two people simultaneously.
Exhibitor Badge Allotments
NW Hunt Expo provides exhibitor badges based on booth dimensions as follows:
- 10x10: 3 badges
- 10×20: 4 badges
- 10×30: 5 badges
- 20×20: 5 badges
- 20×30: 5 badges
- 20×40: 6 badges
- 20×50: 8 badges
Badge pickup
Wednesday, March 3rd, 10:00 AM - 6:00 PM at the Show Office.
Discounted Exhibitor Crew Passes
Need extra booth support? Purchase discounted Exhibitor Crew Passes for staff or volunteers exceeding your badge allotment. These passes allow single-entry access on any day and require entry through the main show entrance.
Payment Schedule
A 50% deposit is required to reserve your booth space.
Final booth payment is due by January 1st, 2027.
Tech Supply
Complimentary wireless internet access is available for all exhibitors and attendees, but we strongly recommend using a mobile hotspot device to ensure secure and reliable internet connection.
Fire Safety Requirement – Covered Booths
Pursuant to local Fire Marshal regulations, any exhibit, booth, or structure utilizing a roof, ceiling, canopy, or overhead covering that prevents penetration by the overhead building sprinkler system is required to have a dedicated, fully charged fire extinguisher on hand. The extinguisher must be a minimum 2-A:10-B:C rated portable unit, mounted in an accessible location, and have a current annual inspection tag within the last 12 months.
Product Authenticity
Exhibitors are strictly limited to the display and sale of products they manufacture or produce directly; the resale of third-party goods or "buy-sell" items is prohibited and may result in immediate removal from the event without a refund.
Exhibitor Parking
NW Hunt Expo offers exhibitors the opportunity to park in a lot which is reserved exclusively for exhibitors on the south side of the Wingspan Event & Conference Center, for free. Space is limited and is available daily on a first-come, first-serve basis. Once the exhibitor lot is full, exhibitors will park in regular public parking lots. Please view the Building & Parking Map below.
Secure Trailer Parking
Limited trailer or box van parking in a secure and fenced lot is also available, you must reserve a spot for your trailer in advance. Trailer parking is located next to the exhibitor parking lot, on the south side. Please note that trailer parking is intended to leave your trailer parked for the duration of the show, daily access is available through the main building during exhibitor hours. Please view the Building & Parking Map below.
If you would like to reserve secure trailer parking, please email your request to: events@nwhuntexpo.com
Exhibitor Hours & Daily Entrance
On show days, exhibitors are allowed to enter the building at 9:00 AM, and must exit the building by 7:00 PM.
Exhibitors are asked to enter and exit through the Exhibitor Entrance on the north side of the building near Exhibitor Parking. Please view the Building & Parking Map below.
Exhibitor Lounge
For your comfort and convenience, we have reserved a private Exhibitor Lounge exclusively for staff. This space provides a private area with tables and chairs for you to take breaks throughout the day.
No Solicitation
You must remain within the boundaries of your booth, and your booth must be attended at all times with at least one person present during show hours. Unless authorized, you cannot leave your booth to roam through the grounds or buildings to hand-out materials and/or sell your product(s). Exhibitors, their elected officials, officers, employees, and agents, agree not to, directly or indirectly, solicit or attempt to solicit any customer or client at NW Hunt Expo for the purpose of providing or receiving products, services, fundraisers or donations. NW Hunt Expo, in its discretion, may remove an exhibitor and the exhibit from the show without refund for violation of this “No Solicitation” agreement.
Signage
No signage, banners, or decorative materials may be suspended from the ceiling or building structure; all displays must be floor-standing or attached directly to the exhibitor's booth frame. All signs used by exhibitors at NW Hunt Expo must be professionally made, so this could be an added cost for you to consider. This includes a required company sign, pricing signs, informational signs, and booth identification signs. Handwritten signs, of any type, are NOT allowed.
Booth Excellence & Engagement
Your success at NW Hunt Expo is a direct reflection of your presentation. We strongly believe that the most effective booths are those that prioritize quality, professionalism, and a welcoming atmosphere. Beyond your physical setup, your staff’s ability to actively engage with attendees, answer questions with expertise, and represent your brand with energy is the key to converting booth traffic into long-term customers. We encourage you to bring your "A-team" and a display that showcases the best of your business to ensure a high-impact experience for every visitor.
Show Specials & Giveaways
Help us create an exciting experience for our attendees! We strongly encourage all exhibitors to offer a unique show discount and/or contribute a prize to our event-wide giveaway. In exchange, your company will receive a 'Featured Offer' badge in our event guide and shout-outs on our social media channels leading up to the show.
Do you offer a discount to Military or First Responders? We prioritize visibility for exhibitors who offer Military or First Responder discounts. If you participate, we’ll feature your company with a 'Service Appreciation' badge in our our event guide and shout-outs on our social media channels leading up to the show.
Please complete the form below so we can highlight your company in our pre-show marketing and drive traffic to your booth!
RV Spaces
NW Hunt Expo offers exhibitors the opportunity to park RV’s at the venue during the week of the show. These spaces have power and water hook-ups, but no sewer. You may not tent camp in these spaces. We do not have a pumping station or water filling stations on site.
Standard Site Rate: $35 per night
If you would like to rent an RV space, please email your request to: events@nwhuntexpo.com.
Maps
Logo Upload
Terms & Conditions
To view Exhibitor Terms & Conditions click the link below.