Welcome to the team!
Your success starts here. This Exhibitor Info Hub provides all the necessary documentation, resources, and action items to ensure a seamless move-in and successful event. If you need anything else or can’t find a specific resource, please reach out to our show management office at events@nwhuntexpo.com for immediate assistance.
Exhibitor info
- Show Information
- Show Contacts
- Event Appointed Contractor (EAC)
- Freight
- Insurance
- Exhibitor Badges
- Move-In & Move-Out Schedule
- Tech Supply
- Electrical Service
- Forklift or Indoor Pallet Jack Services
- Carpet & Drape
- Decorator & Rentals
- Payment Schedule
- Daily Parking
- Secure Trailer Parking
- Exhibitor Hours & Daily Entrance
- Exhibitor Lounge
- RV Dry Spaces
- No Solicitation
- Signage
- Promotions & Giveaways
- Maps
- Logo Upload
- Terms & Conditions
Show Information
Dates & Hours
Thursday March 5th, 2026, 9:00 AM – 7:00 PM
Friday March 6th, 2026, 9:00 AM – 7:00 PM
Saturday March 7th, 2026, 9:00 AM – 7:00 PM
Location
Westside Commons
Wingspan Event & Conference Center
801 NE 34TH Ave
Hillsboro, OR 97124
Show Contacts
Show Manager: Jason@nwhuntexpo.com
General Inquiries & Communications: Info@nwhuntexpo.com
Exhibitor Communications: Events@nwhuntexpo.com
Billing: Accounting@nwhuntexpo.com
Event Appointed Contractor (EAC)
Trade Show Supply House, Inc.
Contractor Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net
Download Trade Show Supply House order forms below.
Freight
Advanced Shipments
Advanced freight MUST be arranged with our EAC and sent to Trade Show Supply House, Inc., must arrive by 4:00pm on Friday February 27, 2026.
Advance Shipment Instructions:
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
17402 NW Delfel Road
Ridgefield, WA 98642
Direct Shipments
Direct freight shipped directly to the show location will only be accepted between 8:00 AM – 5:00 PM, Tuesday March 3rd, 2026 through Wednesday March 4th, 2026.
Direct Shipment Instructions:
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
Wingspan Event and Conference Center
801 NW 34th Ave
Hillsboro, OR 97124
Please contact our EAC directly to coordinate your freight needs.
Insurance
All exhibitors shall supply a Certificate of General Liability Insurance with at least $1,000,000 limit per occurrence and $2,000,000 in aggregate and include the Additionally Insured Endorsement with your Certificate of Insurance (COI).
In the Description of Operations box, you must list:
Certificate holders, Washington County, NW Hunt Expo, their agents, officers, elected officials, employees, and volunteers as additional insured in respect to the NW Hunt Expo.
In the Certificate Holder Box, you must list:
NW Hunt Expo 30805 NW Highland Ct., North Plains, OR 97133.
All Certificates of Insurance must be accompanied by the Additionally Insured Endorsement page/s.
Failure to supply insurance to NW Hunt Expo by January 15, 2026, may result in termination of your contract without refund.
Have your own policy?
Need coverage?
Exhibitor Badges
Exhibitor badges are assigned to the company rather than a specific individual. Badges may be shared between colleagues; however, a single badge cannot be used by two people simultaneously.
Exhibitor Badge Allotments
NW Hunt Expo provides exhibitor badges based on booth dimensions as follows:
- 10x10: 2 badges
- 10×20: 3 badges
- 10×30: 3 badges
- 20×20: 3 badges
- 20×30: 4 badges
- 20×40: 5 badges
- 20×50: 6 badges
Badge pickup
Wednesday, March 4th, 10:00 AM - 6:00 PM at the Show Office.
Discounted Exhibitor Crew Passes
Need extra booth support? Purchase discounted Exhibitor Crew Passes for staff or volunteers exceeding your badge allotment. These passes allow single-entry access on any day and require entry through the main show entrance.
Move-In & Move-Out Schedule
Move-In
- EARLY SETUP – Tuesday March 3rd, 2026 from 12:00 PM to 8:00 PM *for large scale, professionally built booths, that require extra setup time. MUST be requested and approved in advance.
- REGULAR SETUP – Wednesday March 4th, 2026 from 8:00 AM to 8:00 PM
- No overnight set-up allowed
Move-Out
- Saturday March 7th, 2026 from 7:00 PM to 10:00 PM
- Sunday March 8th, 2026 from 8:00 AM to 2:00 PM
- No overnight breakdown allowed
Tech Supply
Complimentary wireless internet access is available for all exhibitors and attendees, but we strongly recommend using a mobile hotspot device to ensure secure and reliable internet connection.
Electrical Service
10×10 and 10×20 booths will include one 110V 5AMP electrical drop, placed on the back wall of the booth.
20×20 and larger booths will include one 110V 20AMP electrical drop.
For any electrical drops beyond your included allotment, please place an order for the additional service.
110V 5AMP – $100 each
110V 20AMP – $250 each
For specific electrical drop locations, we must receive a booth map no later than 1 month prior to the show.
If you need additional power beyond 110V 20AMP, please let us know.
You are required to provide all cords you will need from the drop, and they must be in good working condition. The hard-wiring of cords will not be allowed. Any electrical equipment must meet all current electrical code requirements. NW Hunt Expo reserves the right to refuse to hook up any exhibitor.
Forklift or Indoor Pallet Jack Services
If you need a Forklift to off-load/re-load items for your booth, or a Pallet Jack they will be available on a limited basis. The cost for the Forklift and Operator will be a minimum $100.00 fee per each 30 minutes use (meaning off-load into the booth, and re-loading into your vehicle during the move-out are 2 separate charges) and each will be required to be scheduled and paid for in advance. The use of the Pallet Jack will cost $30.00 and you will be able to request it on-site during the load-in and it will be available only on a limited basis, depending on the demand for it. All scheduling arrangements and billing will be handled directly with our EAC.
Carpet & Drape
Black carpet and black drapes are provided in every booth, at no charge, by NW Hunt Expo. If you would like carpet padding, please order directly from the EAC. If you would like to use your own carpet, it must be black, and you must notify NW Hunt Expo by January 15, 2026.
Decorator & Rentals
You may provide your own booth supplies, however if you need rental items, you must order directly from our EAC. This includes things like; tables, chairs, graphics, garbage cans, décor, etc. No outside contractors are allowed on-site.
Payment Schedule
A 50% deposit is required to reserve your booth space. An invoice will be emailed to your Accounts Payable contact after your application has been approved.
The final booth payment is due by January 15th, 2026.
Daily Parking
NW Hunt Expo offers exhibitors the opportunity to park in a lot which is reserved exclusively for exhibitors on the south side of the Wingspan Event & Conference Center, for free. Space is limited and is available daily on a first-come, first-serve basis. Once the exhibitor lot is full, exhibitors will park in regular public parking lots.
Secure Trailer Parking
Limited trailer or box van parking in a secure and fenced lot is also available, you must reserve a spot for your trailer in advance. Trailer parking is located next to the exhibitor parking lot, on the south side. Please note that trailer parking is intended to leave your trailer parked for the duration of the show, daily access is available through the main building during exhibitor hours.
Exhibitor Hours & Daily Entrance
On show days, exhibitors are allowed to enter the building at 8:00 AM, and must exit the building by 8:00 PM.
Exhibitors are asked to enter and exit through the Exhibitor Entrance on the north side of the building near Exhibitor Parking, see the Building & Parking Map below for location details.
Exhibitor Lounge
For your comfort and convenience, we have reserved a private Exhibitor Lounge exclusively for staff. This space provides a private area with tables and chairs for you to take breaks throughout the day, see the EXPO Map below for location details.
RV Dry Spaces
NW Hunt Expo offers exhibitors the opportunity to park RV’s at the fairgrounds during the week of the show for $35 per night. These spaces have power and water hook-ups, but no sewer. You may not tent camp in these spaces. We do not have a pumping station or water filling stations on site. If you would like to rent an RV space, please reach out directly to Events@nwhuntexpo.com.
No Solicitation
You must remain within the boundaries of your booth, and your booth must be attended at all times with at least one person present during show hours. You cannot leave your booth to roam through the grounds or buildings to hand-out materials and/or sell your product(s). Exhibitors, their elected officials, officers, employees, and agents, agree not to, directly or indirectly, solicit or attempt to solicit any customer or client at NW Hunt Expo for the purpose of providing or receiving products, services, fundraisers or donations. NW Hunt Expo, in its discretion, may remove an exhibitor and the exhibit from the show without refund for violation of this “No Solicitation” agreement.
Signage
All signs used by exhibitors at NW Hunt Expo must be professionally made, so this could be an added cost for you to consider. This includes a required company sign, pricing signs, informational signs, and booth identification signs. Handwritten signs, of any type, are NOT allowed.
Promotions & Giveaways
Success at the NW Hunt Expo is built on the hype, deals, giveaways, and incentives you bring to the floor. When you contribute products, services, trips, or exclusive show specials, you do more than just fill a booth—you drive massive foot traffic and create a buzz that lasts all weekend. These are your most powerful tools to boost brand visibility, capture high-quality leads, and connect personally with the Northwest hunting community.
Ready to make an impact? As agreed to in our Exhibitor Agreement, all exhibitors are required to participate in show promotions. Please complete the form below so we can highlight your specials in our pre-show marketing and drive traffic to your booth!
Maps
Logo Upload
Terms & Conditions
To view Exhibitor Terms & Conditions click the link below.