Exhibitor Show Information
Exhibitors please use the following information below to answer any questions you might have about the NWHE event.
Show Information
Show Dates & Hours
March 5-7th, 2026
Hours: 9am – 6pm
Show Location
Westside Commons
801 NE 34TH AVE
HILLSBORO, OR 97124
Exhibitor Expectations
Booth Presentation
Giveaway Participation
Soliciting
Payment Schedule
Deposit – 50% of total booth fee to reserve booth space
Final Payment – due 45 days prior to event (1/19/2026)
Exhibitor Logo Upload
Insurance Requirements
All vendors shall supply a Certificate of General liability Insurance with at least $1,000,000 limit per occurrence and $2,000,000 in aggregate and include the Additionally Insured Endorsement with your COI.
- In the Description of Operations box, you must list:
Certificate holders, Washington County, NW Hunt Expo, their agents, officers, elected officials, employees and volunteers as additional insured in respect to the NW Hunt Expo.
- In the Certificate Holder Box, you must list:
NW Hunt Expo 30805 NW Highland Ct., North Plains, OR 97133 (503) 615-8008.
- All Certificates of Insurance must be accompanied by the Additionally Insured Endorsement page/s.
Failure to supply insurance 45 days prior to NW Hunt Expo, may result in termination of your contract without refund.
- NW Hunt Expo can purchase insurance on your behalf for $165.
Please contact NW Hunt Expo if you need insurance at info@nwhuntexpo.com.
Booth Pricing
Show Contacts
Booth Install
Exhibitor Appointed Contractor
Company Name: Trade Show Supply House, Inc.
Rep Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net
Shipping Address: 17402 NE Delfel Road Ridgefield, WA 98642
Freight
Advanced Shipments
Advanced freight should be arranged with and sent to the EAC, Trade Show Supply House, Inc. warehouse and must arrive by 4:00pm on March 3rd, 2026.
Advance Shipment Instructions:
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
17402 NW Delfel Road
Ridgefield, WA 98642
Direct Shipments
Freight sent directly to the show will not be accepted before 8:00am March 4th. 2026.
Direct Shipment Instructions:
YOUR COMPANY NAME AND BOOTH #
NW HUNT EXPO
c/o Trade Show Supply House, Inc.
Wingspan Event and Conference Center
801 NW 34th Ave
Hillsboro, OR 97124
Please contact our Event Appointed Contractor to coordinate your freight needs.
(LINK TO EAC INFORMATION AND ORDER SHEET)
Tech Supply
Power Supply
One (1) 5-amp outlet is provided with your Exhibitor Space. GFCI protection is required for all 120V 20-amp receptacles as required in 2005 NEC 210.8B, and that is to be provided by you, as the Exhibitor. You are also required to provide all cords you will need, and they must be in good working condition. All End Caps must be in place. The Hard-Wiring of cords will not be allowed. NW Hunt Expo reserves the right to refuse to hook up any vendor. Any electrical equipment will be inspected by our licensed electrician and must meet all current electrical code requirements. Beyond that first 5-amp outlet that comes with your space, any extra electrical needs must be requested in advance. An additional 120 V 20-amp circuit cost is $125.00each. There are a very limited number of 50-amp 240V 4 wire connections available, and they must also be requested in advance at a cost of $175.00 per drop. All these electrical prices will be outlined in the application where you will be able to request them at the time you apply. If you are issued a booth, the Electrical Fees must be paid for at the same time you pay the final booth fee.
Carpet
Black carpet is provided in every booth, at no charge, by NW Hunt Expo.
Rentals
Please contact
Company Name: Trade Show Supply House, Inc.
Rep Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net
Shipping Address: 17402 NE Delfel Road Ridgefield, WA 98642
Inbound & Outbound Instructions
Parking
NW Hunt Expo offers vendors the opportunity to park in a lot which is reserved exclusively for vendors on the South side of the Wingspan Event & Conference Center, for free. Space is limited and is available daily on a first come, first serve basis. Once the vendor lot is full, vendors will park in regular grass public parking lots.
Exhibitor Badges
Exhibitor badges provided by NW Hunt Expo are based on the size of your booth. Additional vendor badges can be purchased prior to the event and can be picked up at the NW Hunt Expo Exhibitor Registration Desk by March 4th, 2026.
- 10×20 – 3 vendor badges
- 10×30 – 3 vendor badges
- 20×20 – 3 vendor badges
- 20×30 – 4 vendor badges
- 20×40 – 5 vendor badges
- 20×50 – 6 vendor badges
3 Day Vendor Badge – $30 each (We need a link to purchase)
Discounted General Admission Tickets
Exhibitors can purchase discounted general admission tickets prior to the event and can be picked up at the NW Hunt Expo Exhibitor Registration Desk by March 4th, 2026.
Discounted tickets – $10 each (We need a link to purchase)
Additional Costs to Consider
Along with the cost of your Booth Space, there are additional costs to be considered upon being accepted as a vendor at the NW Hunt Expo.
Insurance:
All vendors shall supply a Certificate of General liability Insurance with at least $1,000,000 limit per occurrence and $2,000,000 in aggregate and include the Additionally Insured Endorsement with your COI.
- In the Description of Operations box, you must list:
Certificate holders, Washington County, NW Hunt Expo, their agents, officers, elected officials, employees and volunteers as additional insured in respect to the NW Hunt Expo.
- In the Certificate Holder Box, you must list:
NW Hunt Expo 30805 NW Highland Ct., North Plains, OR 97133 (503) 615-8008.
- All Certificates of Insurance must be accompanied by the Additionally Insured Endorsement page/s.
Failure to supply insurance by 45 days prior to NW Hunt Expo, may result in termination of your contract without refund.
- NW Hunt Expo can purchase insurance on your behalf for $165.
Please contact NW Hunt Expo if you need insurance at info@nwhuntexpo.com.
Electrical Connection:
One (1) 5-amp outlet is provided with your Vendor Space. GFCI protection is required for all 120V 20-amp receptacles as required in 2005 NEC 210.8B, and that is to be provided by you, as the Vendor. You are also required to provide all cords you will need, and they must be in good working condition. All End Caps must be in place. The Hard-Wiring of cords will not be allowed. NW Hunt Expo reserves the right to refuse to hook up any vendor. Any electrical equipment will be inspected by our licensed electrician and must meet all current electrical code requirements. Beyond that first 5-amp outlet that comes with your space, any extra electrical needs must be requested in advance. An additional 120 V 20-amp circuit cost is $125.00 each. There are a very limited number of 50-amp 240V 4 wire connections available, and they must also be requested in advance at a cost of $175.00 per drop. All these electrical prices will be outlined in the application where you will be able to request them at the time you apply. If you are issued a booth, the Electrical Fees must be paid for at the same time you pay the Booth Fee.
Forklift or Indoor Pallet Jack Needs:
If you will need a Forklift to off-load/re-load items for your booth, or a Pallet Jack they will be available on a limited basis. The cost for the Forklift and Operator will be a minimum $100.00 fee per each 30 minutes use (meaning off-load into the booth, and re-loading into your vehicle during the move-out are 2 separate charges) and each will be required to be scheduled and paid for in advance. The Forklift Service will be able to be scheduled between 8 AM and 4 PM on each load-in day and for the load-out day, by appointment only. The use of the Pallet Jack will cost $30.00 and you will be able to request it on-site during the load-in and it will be available only on a limited basis, depending on the demand for it.
Signage:
All signs used by vendors at the NW Hunt Expo must be professionally made, so this could be an added cost for you to consider. This includes the required company sign, pricing signs, informational signs, and booth identification signs. Handwritten signs, of any type, are NOT allowed.
Decorator/Tents:
You may provide your own booth supplies, however if you need rental items, you must use our Exhibitor Appointed Contractor (EAC). This includes things like; tables, chairs, graphics, garbage cans, décor, etc. No outside EACs are allowed on-site. NW Hunt Expo provides black carpet in every booth, at no charge.
Please contact our EAC for more information:
Trade Show Supply House, Inc
Rep Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net
PLEASE NOTE:
- The number of Vendor applications received each year is always greater than the space we have available. Unfortunately, this means not all applicants will receive a booth.
- New applicants are selected based on the following criteria:
- Uniqueness of the product, lack of duplication with what we currently have.
- Availability of space.
- Prior experience and/or written recommendations.
- Please do not send a deposit with your application, as submitting an application does not guarantee a booth at NW Hunt Expo.
- If your application is selected, you will be promptly notified, and a Vendor Agreement will be sent to you.
Booth Map (Post this when it’s closer to the event)