In the event that NW Hunt Expo is cancelled by Federal, State or local government orders, any fees paid to us will be refunded 100%. This packet contains a great deal of information to assist you in deciding to apply to be an Exhibitor at our show, including the application that comes at the end.
Please read the packet thoroughly, and then submit the application via e-mail to: info@nwhuntexpo.com
2026 NW Hunt Expo Information: Dates: March 5, 2025 – March 7, 2025 Admission: $20 General Admission, all days before 2:00pm $15 General Admission, all days after 2:00pm
Show hours: - Thursday, March 5th 9:00 am – 6:00 pm
- Friday, March 6th 9:00 am – 6:00 pm
- Saturday, March 7th 9:00 am – 6:00 pm
Show hours are subject to change at any time for any reason.
Exhibitor Re-Entry: No re-entry after 7 pm each night. Exhibitor gate will be staffed until the show closes.
Restocking: Will be allowed 1 hour prior to the fair opening each morning
NW Hunt Expo Website: www.nwhuntexpo.com
Exhibitor Office E-mail: info@nwhuntexpo.com
Office Phone number: 503-615-8008
General Exhibitor Information
- Applying allows you to be considered for space. It does not constitute a contractual agreement between your business and NW Hunt Expo. As such, please do not send a payment at this time. The Exhibitor Manager will be in contact with you to approve your application and arrange for payment.
- Exhibitor Space is licensed to you for the entire show.
- All booths inside the Wingspan Event Center come with pipe and drape, a 5-amp electrical service, black carpet, free exhibitor parking, & free public Wi-Fi.
- No Roaming Product Sales Are Allowed---You must remain within the boundaries of your booth and your booth must be attended to at all times with at least 1 person present. You cannot leave your booth to roam through the grounds or buildings to hand-out materials and/or sell your product(s).
Move-In Days for Exhibitors: Tuesday March 3rd, 2026 from 10 AM to 8 PM Wednesday March 4rd, 2026 from 10 AM to 8 PM No overnight set-up is allowed.
Additional Costs to Consider: Along with the cost of your Exhibitor Space, there are additional costs to be considered upon being accepted as an Exhibitor at NW Hunt Expo.
Insurance: All Exhibitors shall supply a Certificate of General liability Insurance with at least $1,000,000 limit per occurrence and $2,000,000 in aggregate and include the Additionally Insured Endorsement with your COI.
- In the Certificate Holder Box, you must list: NW Hunt Expo, LLC. 30805 NW Highland Ct., North Plains, OR 97133 (503) 615-8008.
- All Certificates of Insurance must be accompanied by the Additionally Insured Endorsement page/s. Failure to supply insurance by January 15th, 2026 may result in termination of your contract without refund. NW Hunt Expo can purchase insurance on your behalf for $165. Please contact NW Hunt Expo if you need insurance.
Electrical Connection: One (1) 5-amp outlet is provided with your Exhibitor Space. GFCI protection is required for all 120V 20-amp receptacles as required in 2005 NEC 210.8B, and that is to be provided by you, as the Exhibitor. You are also required to provide all cords you will need, and they must be in good working condition. All End Caps must be in place. The Hard-Wiring of cords will not be allowed. NW Hunt Expo reserves the right to refuse to hook up any Exhibitor. Any electrical equipment will be inspected by our licensed electrician and must meet all current electrical code requirements. Beyond that first 5-amp outlet that comes with your space, any extra electrical needs must be requested in advance. An additional 120 V 20-amp circuit cost is $125.00each. There are a very limited number of 50-amp 240V 4 wire connections available, and they must also be requested in advance at a cost of $175.00 per drop. All these electrical prices will be outlined in the application where you will be able to request them at the time you apply. If you are issued a booth, the Electrical Fees must be paid for at the same time you pay the final booth fee.
Forklift or Indoor Pallet Jack Needs: If you will need a Forklift to off-load/re-load items for your booth, or a Pallet Jack they will be available on a limited basis. The cost for the Forklift and Operator will be a minimum $100.00 fee per each 30 minutes use (meaning off-load into the booth, and re-loading into your vehicle during the move-out are 2 separate charges) and each will be required to be scheduled and paid for in advance. The Forklift Service will be able to be scheduled between 8 AM and 4 PM on each load-in day and for the load-out day, by appointment only. The use of the Pallet Jack will cost $30.00 and you will be able to request it on-site during the load-in and it will be available only on a limited basis, depending on the demand for it.
Water Services: If you require a water hook-up you will need to order and pay for this service in advance after you are extended a License, at a cost of $75.00 per water service hook-up, and you will pay for it at the same time you pay the License Fee.
Exhibitor Parking Area Season Pass: NW Hunt Expo offers exhibitors the opportunity to park in a lot which is reserved exclusively for exhibitors on the South side of the Wingspan Event & Conference Center. Space is limited and is available daily on a first come, first serve basis. Once the Exhibitor lot is full, Exhibitors will park in regular grass public parking lots.
Signage: All signs used by Exhibitors at the Washington County Fair must be professionally made, so this could be an added cost for you to consider. This includes the required company sign, pricing signs, informational signs, and booth identification signs. Handwritten signs, of any type, are NOT allowed.
Decorator/Tents: You may provide your own booth supplies, however if you need rental items, you must use our in-house decorator. No outside decorators are allowed on-site. Please let our decorator know what you need.
Company Name: Trade Show Supply House, Inc.
Rep Name: Bryan Brammer
Phone Number: (360) 624-4498
Email: bryan@thedecorator.net Shipping Address: 17402 NE Delfel Road Ridgefield, WA 98642
PLEASE NOTE:- This is only a partial listing of exhibitor space information and guidelines.
- The complete 2026 NW Hunt Expo Exhibitor Handbook will be provided to you if you are extended a booth.
- The number of Exhibitor applications received each year is always greater than the space we have available. Unfortunately, this means not all applicants will receive a Exhibitor License.
- New applicants are selected based on the following criteria:
o Uniqueness of the product, lack of duplication with what we currently have. o Availability of space. o Prior experience and/or written recommendations.
- Please do not send a deposit with your application, as submitting an application does not guarantee a space at NW Hunt Expo.
- If your application is selected, you will be promptly notified, and an Exhibitor Contract will be sent to you.
If you have any questions, please let us know. Good luck and thank you for your interest in joining us for NW Hunt Expo!
